Privacy Policy
This policy explains what OverTake collects, why we hold it, who it goes to, and how to get it removed. It covers the marketing site, the platform, and the creator portal. The binding policy is presented in the application at sign-up; this page is the same policy in plain language.
What we collect
If you are a brand
- Account and company details: name, work email, company, role, billing address.
- Campaign data: briefs, product information, supplied assets, approvals and messages.
- Payment records. Card details go directly to our payment provider; we never see or store the full card number.
If you are a creator
- Profile and portfolio data, rates, platform handles and public performance figures.
- Payout details and the identity and tax information required to pay you lawfully.
- Work records: jobs accepted, deliverables, approvals and payment history.
Automatically
- Usage and device data, IP address, and pages viewed, used to keep the service working and to detect abuse.
Why we hold it
- To run the service — matching creators, producing content, publishing, and paying people. This is necessary to perform our contract with you.
- To meet legal duties — tax, accounting, sanctions and identity checks on payouts.
- To protect the platform — preventing fraud, abuse and policy breaches. This is our legitimate interest.
- To improve the product — aggregate usage analysis, and marketing only where you have opted in.
Who it goes to
We share data with the providers who make the service run: hosting and infrastructure, our database provider, payment and identity-verification providers, email delivery, and product analytics. Each acts on our instructions under contract.
We do not sell personal information.Public creator cards never expose private contact details; a brand sees a creator’s contact information only once a working relationship exists. We disclose data to authorities only where the law requires it.
Creator contact data
Creator contact details are treated as restricted. They are held in access-controlled tables, are not exposed in any public listing or export, and are not used for anything other than the work at hand. A creator can ask for their record to be removed from our network at any time.
How long we keep it
Campaign and account records are kept while your account is open. After closure we keep what is needed for legal and accounting purposes — typically financial records for the statutory retention period in the relevant jurisdiction — and delete the rest. Rights grants, approvals and payment events are retained as evidence of what was agreed, because they are the record that protects both sides.
Your rights
Depending on where you live you may have the right to access, correct, delete, restrict or port your data, to object to certain processing, and to withdraw consent. Write to us and we will respond within the period the applicable law allows. Some records cannot be deleted on request where we are legally required to keep them; we will tell you when that applies and why.
If you are in the UK or EEA you may complain to your data-protection authority. If you are in India you may raise a grievance with us first and then with the Data Protection Board.
International transfers
We operate globally, so data may be processed outside your country, including in the United States. Where that happens we rely on the transfer mechanisms the applicable law provides.
Cookies
We use cookies that are necessary for signing in and keeping your session, and privacy- respecting analytics to understand which pages are used. We do not run third-party advertising trackers on the platform.
Children
OverTake is for businesses and for creators who are adults. The platform is not directed at children, and we do not knowingly collect their data. Creators must meet the minimum age of the platform they post on.
Contact
Privacy questions and rights requests: piyushh@tokgency.com.